About Prompt Invoice

Simplifying Invoicing for African Businesses

 

Who We Are

At Prompt Invoice, we believe running a business should be about your passion, not paperwork. Founded in 2019, our mission is to empower South African freelancers, SMEs, and entrepreneurs with fast, secure, and hassle-free invoicing and HR tools so you can focus on what truly matters: growing your business.

Why We Exist

After witnessing countless businesses struggle with:
✖ Late payments due to manual invoicing errors
✖ Time wasted chasing clients for approvals
✖ Tax headaches from disorganized records
...we built an all-in-one platform that automates the boring stuff while keeping you compliant and cash-flow positive.

 

Who We Are?

Prompt Invoice isn’t just software—we’re your partners in getting paid faster. Founded in Johannesburg by a team of frustrated freelancers and ex-accountants, we’ve built South Africa’s simplest invoicing platform to solve real local problems:

✔ Late payments are drowning your cash flow
✔ Tax-time panic from messy records
✔ Hours wasted on manual admin

We’re techies, entrepreneurs, and dreamers who believe your passion should power your business, not paperwork.

Why You’ll Love Us

🇿🇦 Proudly South African

  • Loadshedding-proof offline mode

  • ZAR-first with VAT-ready templates

  • Supports all 11 official languages

💡 Human-Centered Design

  • No accounting jargon – just clear tools

  • Real support from real people (based in Johannesburg, Cape Town, Durban, Kenya Branch,  and other African expansion coming soon)

🚀 Backed by Experience
Our team includes:

  • Former small biz owners who’ve faced your struggles

  • Fintech experts who’ve processed R10M + in payments

  • Tax specialists ensure SARS compliance

Alternative Versions:
For Corporate Tone:
"Prompt Invoice is a Level 1 B-BBEE fintech provider specializing in automated financial workflows for SMEs."

For Storytelling Approach:
"It started with a freelancer’s missed rent payment in 2020. Today, we protect 500+ SA businesses from the same stress."

What We Offer?

Streamline Your Billing & Get Paid Faster

At Prompt Invoice, we’ve packed everything you need to manage invoices, payments, and taxes into one simple platform:

1️⃣ Professional Invoicing in Minutes

  • Customizable templates (add your logo/brand colors)

  • Recurring invoices for subscriptions/retainers

  • Multi-currency support (ZAR, USD, EUR)

  • One-click conversions from estimates → invoices

2️⃣ Payment Solutions That Work for Africa

  • Instant EFT (Ozow, Paystack, and more)

  • Credit card payments (secure Stripe, Paystack, and other integrations)

  • QR code payments for in-person clients

  • Auto-reconciliation with your bank statements

3️⃣ Never Chase Payments Again

  • Automated reminders (pre-due and late payment alerts)

  • Real-time tracking (see who opened/paid invoices)

  • Late fee automation (customizable rules)

4️⃣ Tax & Compliance Made Easy

  • SARS-ready VAT reports (export with one click)

  • Expense tracking (snap receipts with your phone)

  • Audit-proof records (cloud backup for 7+ years)

5️⃣ Business Insights

  • Cash flow dashboards (income/outstanding balances)

  • Client payment history (spot late payers fast)

  • Custom reports (export to CSV/PDF)

Why It Works

✅ No accounting skills needed – Intuitive interface
✅ Multi features – Mobile friendly Invoicing and HR features
✅ Grows with you – From solo freelancers to 50+ employee teams

🚀 Start Free Today!

Teams

People Behind Us

Meet the Humans Behind Your Hassle-Free Invoicing

Lerato "Lee" Khumalo

Sales Director

Background: Born in Soweto, raised in Cape Town Former chartered accountant (SAICA) who quit her corporate job after witnessing small businesses struggle with invoicing Self-taught coder who built the first MVP in her garage during loadshedding

Daniel "Danny" van der Merwe

Technical Director

IT (Stellenbosch University), specializing in fintech APIs Former Lead Architect at a Johannesburg payments gateway (processed R9B/year) Built M-Pesa’s first third-party integration at age 26

Aarav Sharma

Support Enginner

Personality: 🔹 Technically Brilliant Can debug payment gateway issues in minutes Fluent in Python, SQL, and "frustrated user" psychology